Frequently Asked Questions
WHAT IS REQUIRED TO RESERVE A DATE?
To secure your date we require 50% of your rental fee, and a $500 security deposit/cleaning fee upon signing your contract. The second half of your rental fee will be due 120 days prior to your event date.
WHAT OTHER FEES WILL I INCUR BEYOND THE RENTAL FEE?
In addition to the rental fee, there is also a $350 refundable security deposit, and $150 mandatory cleaning fee. The security deposit acts as a damage waiver, and can be refunded to the client in full within 15 days of event, so long as the venue has been left in good standing, and nothing on the property has been damaged.
DO YOU HAVE A PREFERRED VENDOR LIST?
Yes we do! This list will be given at the time of touring, or you can ask for us to email you one. Great service is important to us and we only put the most professional vendors on our list who we have previously worked with before.
WHAT ARE THE REQUIREMENTS OF MY CATERER?
Stonehouse Villa offers a Preferred Vendor list with approved catering companies. You are not restricted to this list, however, all catering companies must be approved in advanced. You may also choose to bring in any caterer/restaurant/food truck of your choice, as long as they can adhere to our requirements, or paired with one of the Event Staffing Companies off of our Preferred Vendors list. We require your caterer to remain on site for the duration of the event to bus tables and remove trash. We require catering provide drinkable water and ice.
CAN I BRING IN MY OWN ALCOHOL?
Yes! You are welcome to bring in your own beer, wine and liquor. You must secure a TABC licensed and insured bartender to serve all alcohol, nothing can be self served. We do not require you have a security officer on site.
DO YOU REQUIRE I HIRE A COORDINATOR?
We do not require that you have a coordinator, but we highly recommend it! Event coordinators help ensure a smoothly run and successful event! Stonehouse Villa offers coordination services for an additional fee that can be booked any anytime. We also welcome outside coordinators.
WHAT DOES ON-SITE MANAGER DO?
Stonehouse Villa’s on-site manager is there to oversee the property, answer questions, keep restrooms clean and stocked during the event and to care for any venue related items immediately. Stonehouse Villa’s on-site manager does not do the duties of an event coordinator.
WHAT ARE RULES REGARDING DECORATIONS?
You can bring in your own decor, but it can only be installed in a way that does not damage the facility. You’re welcome to bring in real candles as long as they are in a container to catch dripping wax. Confetti, glitter, streamers, faux flower petals, chinese sky lanterns, fireworks are not allowed. We allow sparklers for your send off.
HOW DOES SETUP & BREAKDOWN WORK?
Setup and Breakdown is included within your 10 hour rental term. Stonehouse Villa does a one time set up of ceremony and reception per your agreed upon layout. We will have tables, chairs and benches set per your layout prior to your access time, cleaned and ready for your setup. Vendors are not permitted to arrive prior to your access start time. At the end of event caterer and bartenders are responsible for busing tables and removing trash to onsite dumpster, wiping down dining tables and sweeping reception hall. Client is responsible for removing all personal belongings, decor items, and leaving Bridal and Groom suite clean. Additional time for set up or clean up are $300 per hour.
WHAT IS CONTINGENCY PLAN IN THE EVENT OF INCLEMENT WEATHER?
We are able to accommodate 175 seated inside our reception hall for an indoor ceremony and we have the option to install clear tent sidewalls for the reception. Stonehouse Villa staff works promptly after the ceremony has concluded to move chairs to reception tent for a seamless flip.
WHEN CAN I HAVE MY REHEARSAL?
Rehearsals can be scheduled up to 30 days prior to your event based on availability. We can offer discounted rates for Rehearsal Dinners booked the day prior! Contact us for more information.
HOW LATE CAN MY EVENT GO?
Since our reception are is outdoors amplified music cut off for our facility is 11:00PM every day of the week. However with your access time you can choose any hour for your start and end time as long as one hour is designated at the end for event clean up.
WHERE CAN MY GUESTS PARK?
Guests are able to park in our large open lot. We have approximately 65 spaces for cars to park in the main parking area. We also have parking availability to the right of our facility with approximately 10 spaces. Please let Stonehouse Villa know prior to event date if Handicap space is needed. Parking is not permitted in Driftwood Community Center parking lot on the first Saturday of the month, or when cones are placed. Charter buses and passenger vans can enter through Driftwood Methodist Church entrance and park in front of Church pending Church’s event schedule.
ARE YOU HANDICAP ACCESSIBLE?
We are able to put out handicap parking signs to the right of the facility if we are requested prior to event start. Stonehouse Villa’s foyer has 3 stone steps that leads to indoor reception hall, however there are paved sidewalks around left of front door to enter Reception Hall. We have a ramp attached to our reception deck to get to the ceremony site. Our Reception Hall restroom is Handicap Accessible.
WHERE IS SMOKING PERMITTED?
We allow smoking in outdoor Pergola seating areas only. Smoking recipticals are placed in each smoking area and must be used to extinguish cigarettes and cigars properly. Smoking, including the use of vapor cigarettes is not permitted anywhere inside, under our tent, or within 15 feet of any door opening.
CAN WE BRING OUR PET?
Yes! We are dog friendly! Only service animals are permitted inside the facility. Someone must be designated to be with the animal throughout the whole event to make sure to clean up after them.
IS THERE A SOUND SYSTEM?
We have built in speakers in our indoor reception hall and outside by our tented deck, which is perfect for AUX hook up to our receiver for ambient dinner music. We do not recommend using the speakers for the ceremony site, or for dancing. We recommend hiring a DJ/Band or rent sound equipment.
ARE OVERNIGHT ACCOMMODATIONS AVAILABLE ON SITE?
We have the ability for overnight accommodations for the Bride & Groom the night of the wedding upon request. The overnight fee is $200.00 and checkout is by 11:00AM the next morning. No other guests are permitted to stay on site. Stonehouse Villa can provide guests with a list of nearby accommodations if requested.