COVID-19 Client Information

Last Updated: 10/14/2020 @ 2:00PM

*75% Indoor Capacity

Stonehouse Villa is doing everything possible to keep our couples and their friends, family and hired vendors safe. This page will be updated frequently with current guidelines and mandates for clarity on expectations when attending an event at Stonehouse Villa. We understand that things are changing frequently and it's difficult to know when those changes could pertain to changes for your upcoming event. This page is intended for accurate and current Covid-19 information related to wedding and events under guidelines set by the State of Texas and Hays County.

For any additional questions please email us at info@stonehousevilla.com.

We look forward to your upcoming event!

October/November Current Capacity Limits Under Texas Law:

Indoor Reception - 75% Capacity - 187 Guests Maximum / 10 Guests Maximum Per Table

Outdoor Reception - Unlimited # Capacity - 120 Maximum under Tent  / 10 Guests Maximum Per Table

Current TX State-Wide Requirements for Wedding Venues:

Links to Official Documents

 

Ceremony Requirements:

  • Ensure proper spacing between attendees:

    • Maintain at least two empty seats (or six feet separation) between groups in any row, except as follows:

      • Two or more members of the same household can sit adjacent to one another, with two seats (or six feet separation) empty on either side.​

      • Two individuals who are not members of the same household, but who are attending together can sit adjacent to one another, with two seats (or six feet separation) empty on either side.

      • Alternate rows between patrons (every other row left empty), as appropriate. --> Stonehouse Villa has spaced ceremony rows apart that does not require every other row left empty. 

  • Designate an area at the venue for the at-risk population --> Stonehouse Villa is designating room under the tented deck for at-risk guests to view the ceremony away from other guests. Please notify Stonehouse Villa for requested seating.

  • Guests within the at-risk category are strongly encouraged to watch or participate in the service remotely. --> Consider live-streaming the ceremony, or having someone record the ceremony on a phone, tablet or camera if not hiring a professional videographer.

Reception Requirements:

  • Reception services held indoors are limited to 75% of the facility's total listed occupancy. Vendors are not counted towards 75% occupancy limitation.

  • Reception services held outdoors are strongly recommended and are not subject to an occupancy limit.

  • All vendors and guests must wear a face covering (over the nose and mouth) wherever it is not feasible to maintain six feet of social distancing from another individual not in the same household.

  • Groups must maintain at least 6 feet of distance from other groups at all times, including while waiting to be seated at the reception.

  • Make hand sanitizing station available upon entry to the reception.

  • No tables of more than 10 people.

  • Dining tables must be set 6 feet apart from one another.

  • Dining / Catering:

    • Do not leave condiments, silverware, flatware, glassware, or other traditional table top items on an unoccupied table.

    • Provide condiments only upon request, and in single use (non-reusable) portions.​

    • ​Use disposable menus (new for each patron)

    • If a buffet is offered, catering must serve the food to attendees.

Please Note: The City of Austin & Travis County regulations DO NOT apply for Stonehouse Villa. Stonehouse Villa is located in Hays County outside of any city limits. There is current confusion circulating about Travis County's current ban of outdoor gatherings of more than 10 people (posted: 7/2/20) limiting wedding guest counts and that information is false. Weddings happening in Travis County are exempt by this mandate.

Stonehouse Villa Protocols To Help Ensure Your Safety --

  • Venue will be clean and sanitized upon arrival.

  • We will be cleaning and disinfecting the venue prior to any event. Venue staff will be frequently sanitizing commonly touched surfaces during the event (hand railings, door knobs, restroom knobs, etc).

  • Following Texas Government and Hays County regulations on the spacing of ceremony benches, dining tables and chairs, including how many can sit max per table.

  • We have the ability to host an indoor reception for up to 185 seated indoors (with dance floor outside) / 150 seated indoors (with dance floor inside) or an outdoor reception for up to 120 seated under our tent (with dance floor outside), or additional tables added to the surrounding lawns, which is decided upon by the client.

  • If dinner is hosted indoors we will be requiring certain doors to remain open for the full event for proper air filtration. Certain doors will remain closed to help keep the venue cooled down in the warmer months. Please note signs posted on doors and following them.

  • We're requiring client to have assigned tables for dinner. These dining tables have to follow TX health guidelines of no more than 10 guests per table and tables must be 6 feet apart. We are encouraging all clients to assign tables for households or 'groups' who are attending together only.

  • We will have designated safe areas reserved for any at-risk guest who is attending.  Please pre-request if needed, or notify a staff member upon arrival if possible.

    • Ceremony:​ Chairs set up under tent away from other guests, completely shaded.

    • Cocktail Hour: Lounge area in front foyer is 100% reserved for any at-risk guest away from other lounge areas.

    • Dinner: Separate dining table and chairs can be set up away from other dining guests either in front foyer, cocktail hall or outside under tented reception deck upon request.

  • All venue staff and outside client hired vendors are required to wear a mask at all times. Vendors handling food or drink are required to wear gloves.

  • Client hired catering team is required to follow TX Health Guidelines for serving food, such as serving guests at the buffet and eliminating any self-service stations.

  • Coordinator or DJ will be releasing tables if client is having a food buffet to ensure one table at a time is standing in line together. 

  • We will have wall mounted hand sanitizer stations for guests use at main foyer door, cocktail bar, main reception foyer door and reception bar.

  • We will have an acknowledgment sign upon entry to the venue reminding guests of safety precautions and assuming the risks with attending event, including a small takeaway reminder.

  • We will have signs reminding of mask usage, social distancing and general hygiene placed around the venue.

  • Providing visible signage to remind guests of certain protocols upon entry, and on the TV during the reception.

  • Stonehouse Villa may request Officiant to make announcement upon entry of guest protocols prior to ceremony start and may request for the DJ to make announcements to remind guests to practice certain protocols if seeing guests violating them.

​​

Stonehouse Villa is Requesting Client to --

  • ​​Provide seating chart for reception dinner to keep families and guests attending the wedding grouped together. You do not have to make one for ceremony seating, but we do recommend it.

  • Provide hand sanitizer, or disinfecting wipes at guestbook table if guests are sharing a pen, or anywhere else in the venue where guests could possible be touching the same item.

  • Provide disposable one time use masks for guests upon entry incase they did not bring their own or loose theirs during event. Please notify all guests to provide their own masks.

  • We strongly recommend providing guests red, yellow and green wrist bands to determine their comfort level with interacting with other guests. Please contact us as we can offer this service.

  • We advise against bringing in lawn games and photo booth props at this time, unless having a photo booth company with an attendant to ensure safety protocols are being followed.

Client Available Options for Additional Safety:​

  • https://5050photobooth.com/live-streaming - Ceremony Live Streaming

  • http://event-scan.us - Thermal Temperature Scanning & On-Site Rapid COVID-19 Testing w/ Medical Personnel

  • https://www.ildlighting.com/faceshield-preorder/ - Interactive Face Shields for Dance Party

  • Client can opt to have temperature checks performed for guests upon entry to the venue.

  • Rapid Result testing is available all around Travis and Hays County if wanting all guests to be tested prior to event. This testing is only for people not showing symptoms and is free with insurance and is charged a fee without. 

**We recommend to self-quarantine 2 weeks leading up to the wedding day, especially for the couple, any important family members, or wedding party.

Frequently Asked Questions -- Answered!

15110 FM 150

Driftwood, TX 78619

Tel: 512-608-3166

info@stonehousevilla.com

 

©2018 Stonehouse Villa

Photography Credits